Invitation to Submit Price Offers for Meeting Hall and Meals for a Training Workshop

First: General Background

ACT Conflict Resolution Organization invites qualified hotels and facilities in Ramallah to submit quotations for providing meeting halls to host training workshops and multiple events within the organization’s various projects and activities.

Through this request, the organization aims to contract an approved service provider to cover its hall needs over a 12‑month period, ensuring flexibility and readiness to organize events as needed.

Second: Request Details

1. Implementation Location: Ramallah hotels – meeting halls
2. Framework Contract Period: 12 months, from 01/07/2026 until 30/06/2027
3. Expected Number of Events during the Contract Period: Several events depending on the actual needs of the organization and its projects (each event and its details – number, duration, date – will be specified separately upon request)
4. Expected Number of Participants: Between 15 and 35 participants depending on the event
5. Duration of Each Event: One to three days depending on the nature of the activity

Third: Required Provisions

1. Meeting hall equipped to accommodate 15 participants
2. Projector and screen
3. Flip chart and markers
4. Wi‑Fi internet connection
5. Suitable sound system
6. Air conditioning and good lighting
7. Lunch for all participants
8. Coffee break for all participants
9. For trainings involving overnight stay: single room including breakfast, lunch, and dinner for each participant, with a separate detailed price for this service

Fourth: The Submitted Offer Must Include

1. Detailed daily rate including hall, meals, and coffee break, for each category of participant numbers (15, 20, 25, 30, 35)
2. Confirmation of flexible booking availability according to agreed prior notice, with prices in US dollars inclusive of tax, valid for the full contract period (12 months)
3. Detailed price for a single room per night including breakfast, lunch, and dinner in case of events involving overnight stay

Fifth: Submission Process

Quotations should be sent to:

Name: Sahar Fakhouri

Email: sahar.fakhouri@actadr.org

Deadline: 30/06/2026

Please write the email subject line as follows:

Quotation – Meeting Hall for Training Workshops

Incomplete applications or those received after the deadline will not be considered.

Sixth: General Notes

• The hotel/facility must be located in Ramallah
• The selected provider will be treated as an approved service provider throughout the contract period, with each event confirmed separately as needed
• Contracting is subject to ACT’s approved administrative and financial procedures and donor requirements
• ACT reserves the right to accept or reject any offer without providing reasons